EMS Grant Program

Grant Reimbursement

Priority 1 Training & Equipment Grant

All funds for the Training and Equipment Grant (Priority 1) are issued through a reimbursement process. (Please see Training and Equipment Approved Reimbursement List.) Grant recipients may submit invoices throughout the award year to the Division of EMS for reimbursement. Reimbursement requests must be submitted through the EMS Grants Management System. Supporting documentation should also be uploaded in the grants system and submitted with the reimbursement request. If your agency is not able to submit supporting documentation electronically, forms may be faxed to 614-351-6006, or mailed to:

Ohio EMS Grants Program
P.O. Box 182073
Columbus, Ohio 43218-2073

A reimbursement check will be mailed within 30 - 45 days.

Please note:

1. All invoices should be submitted by January 31st for Primary Funding Period grantees, and July 31st for Secondary Funding Period grantees. Grantees should refer to their agency’s Notice of Award letter for grant specific deadlines. Any reimbursement request past these dates will be denied.
2. Priority 1 funds must be expended by December 31st and reimbursement requests must be submitted by January 31st for Primary Funding Period grantees, and expended by June 30th, reimbursed by July 31st for Secondary Funding Period grantees. Grantees should refer to their agency’s Notice of Award letter for grant specific deadlines.
3. A maximum of one invoice per month should be submitted for reimbursement.
4. Invoices must be submitted no later than 30 days following the end of the grant funding period in order to be eligible for reimbursement.
5. An EMS organization shall forfeit any remaining money in a grant award and may not be eligible for an award in the following grant year if the EMS organization:
   1. Leaves an unexpended balance of $300.00 or more at the end of the grant cycle; OR
   2. Has a remaining balance of $300.00 or more after the reimbursement deadline;
   3. Uses grant funds to purchase items not approved by the State Board of Emergency Medical, Fire, and Transportation Services.

Priority 2 – Priority 5

Upon submission of the Mid-Year Project Report, financial report and proof of expenditures and approval by the Division of EMS, agencies may receive up to half of the awarded grant funds. The remainder of the grant funds will be released once the submitted Final Project Report, financial report, and requested expenditures are approved by the Division of EMS. Failure to submit a timely Mid-Year Project Report or Final Project Report shall result in the termination of the grant and ineligibility for future participation in the State Board of Emergency Medical, Fire, and Transportation Services (EMFTS) Research Grant Program.